Web access

Transmit Data and Access Reports On-line

Psychiatric Billing Associates offers a unique and completely secured on-line billing system so that you can transmit your data and view all patient account information from your home or office computer.

Sending us your data is easy. We have a HIPAA compliant Client Portal where you can upload facesheets and copies of the insurance cards, along with billing logsheets or superbills. If you currently use an EMR/EHR system for health records, we can log into your current medical records program and obtain the billing data via report or spreadsheet.

PBA’s in-house system also offers a complimentary appointment On-Line Scheduler and authorization tracking for your practice. The Scheduler can be used to transmit the appointment data to us. It can also be used to set up automatic appointment reminder calls (or text messages/emails) to patients. There are no costs for software upgrades, maintenance or support fees.

All that is needed is a computer and a high-speed internet connection. If you have multiple computer terminals, the system works like a Local Area network with all the computers linked to the same appointment book and patient database. The program can be downloaded in a matter of minutes and has extensive security features.

  • Reports

    Web-based option

    For group practices, or when there is high claim volume, we recommend using our to transmit the basic billing information. Clients use the Scheduler to book appointments and PBA runs schedule reports to create claims from this information. The Scheduler is also helpful in recognizing problems with slow paying accounts or lapsed authorizations BEFORE you book the appointments. This automated system eliminates many hours you would otherwise spend preparing superbills, copying patient registration sheets, pulling files and preparing payment logs.

  • Reports

    Paper submission

    For solo practices with limited or no staff, PBA has a unique, log system that requires a minimal amount of paperwork on the doctor's part. At the end of the billing cycle, simply send us the logsheet along with any insurance vouchers (eobs) and registration sheets for new patients. Within a week, PBA mails out insurance claims, patient bills and you receive monthly financial reports with patient balance information.

To help you get started, our computer support staff will teach your staff the basics: setting up and making appointments for new patients, tracking authorizations and recording copays.

Don't wait—contact us today!

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Happy Customers

Testimonials from Mental Health Professionals

Randee, working with you and (our account manager) Fran have been a really enjoyable experience for me. Starting my own practice was really stressful and...

Anna Lee Hoodem,LCSW, Bethesda, MD

Thank you for substantially helping with this difficult aspect of my practice. I appreciate all your help and the patients are grateful for your courtesy...

Brian B. Doyle,MD, Washington, DC